Privacy Policy

Into Design Systems is committed to protecting your personal information. This Privacy Policy explains what data we collect, how we use it, who we share it with and what rights you have.

This Privacy Policy applies to:

• intodesignsystems.com and all related subdomains
• our online conferences, workshops and live streams
• our ticketing and registration pages hosted by external providers such as Lemon Squeezy, Eventbrite or Luma
• our community channels such as newsletter, Slack and social media
• surveys or feedback forms connected to our events

The data controller is:

Into Design Systems, Sil Bormüller, Willibaldstrasse 148, 80689 Munich, Germany

1. Information We Collect

1.1 Registration Information

When you register for a conference, workshop or digital product, you provide us with information such as:

• name
• email address
• billing address
• country
• company and role
• optional profile details you choose to share

1.2 Payment Information

Payments are processed only through our trusted partners such as Lemon Squeezy, Eventbrite or Luma. These providers collect your payment details such as:

• credit card or debit card information
• billing address
• VAT details if required

We do not store or access your full payment information. We only receive confirmation of your payment and the invoice details needed for accounting.

1.3 Technical and Usage Data

When you visit our website we automatically collect:

• IP address
• browser type and version
• device type and operating system
• time of visit and pages viewed
• referring URLs
• cookie data such as analytics information

This helps us operate the website securely and improve your experience.

1.4 Survey Responses

We may invite you to take part in optional surveys to help us improve our conferences and digital products.

1.5 Public and Social Media Information

If you interact with our social media channels we may see publicly available information such as your name, username or profile picture.

2. How We Use Your Information

We use your personal data to provide and improve the services you request.

2.1 To Operate Our Conferences and Digital Services

This includes:

• registering attendees
• delivering tickets, access links and recordings
• managing communication before and after the event
• providing customer support
• helping you access content and community channels

2.2 Communication

We may contact you:

• to confirm your registration
• to send event updates or schedule changes
• to provide support
• to send invoices
• to notify you about new features or updates

If you subscribe to our newsletter, you agree to receive occasional marketing emails. You can unsubscribe at any time.

2.3 Marketing and Community

If you opt in we may use your information to share updates about:

• future events
• community news
• new products
• recordings or special offers

You can opt out at any time by clicking the unsubscribe link or contacting us.

2.4 Documentation and Media

Into Design Systems may record sessions, take screenshots, audio recordings or photos during online or in person events.

By participating you grant us permission to use this material for documentation, educational use and marketing, free of charge and without time limitation.

3. Legal Basis for Processing

We process your data based on:

• performance of a contract when you register or buy a ticket
• legitimate interests such as improving our services, preventing fraud or securing our systems
• your consent for optional marketing, surveys or cookies
• legal obligations such as tax and accounting requirements

4. Sharing Your Information

We only share your data with trusted partners necessary to operate our services. These include:

• payment providers such as Lemon Squeezy, Eventbrite, Stripe or Luma
• email and newsletter services
• analytics providers
• video streaming and conference platforms
• customer support tools
• cloud hosting and storage services

We never sell your personal information.

5. Cookies and Analytics

We may use cookies to help the website function and to analyze traffic.

We use services such as Google Analytics to understand how visitors use our pages. This helps us improve our content and website performance.

You can disable cookies through your browser settings or use the Google Analytics opt out add on.

Analytics data is stored for a maximum of 14 months.

6. Data Retention

We keep your information only for as long as necessary:

• to provide the service you purchased
• to comply with tax and legal requirements
• to maintain business records
• to handle any disputes

After this period your data is deleted or anonymized.

7. Your Rights

Under applicable data protection laws you have the right to:

• access your personal data
• request correction of inaccurate data
• request deletion of your data
• object to processing
• withdraw consent at any time
• request a copy of your data
• lodge a complaint with your local supervisory authority

To exercise any of these rights please contact us at support@intodesignsystems.com.

8. Children

Our services are not intended for children under the age of 16. We do not knowingly collect personal data from children.

9. Data Transfers

We may store and process data outside the European Union. We only work with partners that provide adequate data protection standards such as EU Standard Contractual Clauses.

10. Updates to This Policy

We may update this Privacy Policy from time to time. We will post all changes on this page and update the date at the top.

11. Contact

For any questions about this Privacy Policy please contact:

support@intodesignsystems.com